Ready to boost your staff’s efficiency building contracts?
Our AI contract builder can save as much as 50% of their time.
Challenge:
Streamlining complex documentation
Right from the beginning of your sales process, an AI-based tool can make an impact. Creating detailed, accurate Statements of Work (SOWs) and contracts is a time-consuming process that often bottlenecks project initiation. We faced this challenge ourselves and realized many of our clients struggle with similar documentation issues.
Want to make contract writing a breeze?
Submit this form to get started, or contact Don Poe directly at 303-449-6086.
Solution:
The AI Contract Builder
To address this challenge, we developed the AI Contract Builder, a custom-built AI tool designed specifically for writing complex business documents. Here’s how we approached the problem:
In-house development
Our team of project managers, developers, and designers collaborated to create a solution tailored to our real-world needs. We examined our needs, designed wireframes and design comps, and ensured our team was aligned on the goal and vision.
AI integration
We leveraged the power of ChatGPT 4.o’s API, integrating it into a secure, custom application.
Knowledge base integration
The system learns from our extensive library of previous SOWs, ensuring consistency and best practices.
User-friendly interface
We created intuitive interfaces that guide users through the process, eliminating the need for complex AI prompt engineering.
Human oversight
While AI drafts the initial document, our experts review and refine each output, ensuring quality and nuance.
Data security
We have a special agreement with OpenAI, called a Business Associate Agreement (BAA) that ensures our data is secure and not shared externally with anyone.
Results:
Efficiency, consistency, and innovation
The AI Contract Builder has revolutionized our SOW creation process, dramatically reducing time-to-draft by up to 50% while maintaining high quality. But the true power of this case study lies in its broader implications for business process improvement.
Leveraging AI for your organization
Let’s take a detailed look at how you can put the AI Contract Builder to work:
1. Input gathering
- Users begin by inputting the creative brief and call notes from client meetings into the AI SOW Builder.
- Other routine information, like project type and budget, is entered via user-friendly pull-down menus and text entry fields, ensuring all necessary details are captured.
2. Template selection
- Users select the appropriate SOW template from a pre-defined list of uploaded client templates, plus a standard People Productions template.
3. Knowledge base integration
- The AI taps into a comprehensive knowledge base of previously used contracts, drawing on best practices and successful terminology from similar past projects.
4. AI-Powered draft generation
- Leveraging the input information, selected template, and knowledge base, the AI tool generates a first draft of the contract.
5. Section-by-section review and refinement
- The draft is presented in editable text boxes, divided into sections (project overview, deliverables, assumptions, etc.).
- Users can either type directly in the field, or using integrated chat and AI tools, have the AI system make modifications and updates as needed.
- This iterative process allows for fine-tuning of language, terms, and details to perfectly match project requirements. And yes, there is a ‘history’ feature to see the different versions of the output for each section so that users can select the most accurate language for the SOW.
6. Automated formatting and document creation
- With a single click, the system generates a new Google Document.
- The finalized content is automatically formatted according to standard templates, including proper fonts, tables, and even signature lines.
- This ensures a professional, consistent look across all contracts without manual formatting work.
7. Final review and AI-assisted polishing
- Once users are satisfied with the content, they can initiate a final review of the entire document. AI suggests additional updates and refinements, ensuring consistency, clarity, and completeness across the document.
This streamlined process dramatically reduces the time and effort required to create complex SOWs and contracts. By automating routine aspects and providing AI-assisted refinement tools, we can cut SOW writing time down by more than 50% and free up our staff to focus on the strategic and creative elements that truly add value to client projects.
AI can solve your challenges
The methodology we used to develop the AI Contract Builder can be applied to a wide range of business problems. Here’s how we can help you leverage AI to solve your specific challenges:
Problem identification
We work closely with you to identify processes that are time-consuming, prone to error, or lacking consistency.
Custom solution design
Our team designs solutions, using AI or other methods, tailored to your specific needs, integrating with your existing systems and workflows.
Security and compliance
We prioritize data security, ensuring all AI solutions comply with industry regulations. Our agreements and methods ensure your data is safe.
Seamless integration
Our AI tools are designed to work within your familiar environments, such as Google Workspace or Microsoft Office.
Continuous improvement
Like our AI Contract Builder, your custom solution can learn and improve over time, adapting to your evolving needs.
Our approach to AI makes it easy for your team to use AI without becoming experts in it. With our help, you can discover the time savings, efficiency, and insightful approaches AI can bring to your team.
AI’s potential across your organization
While our case study focuses on document creation, the potential applications of custom AI solutions are vast. Consider how it could impact your various stakeholders.
Sales reps:
Automate updating existing content, or listen to meetings and suggest relevant collateral to share
Customer service:
AI-powered chatbots that learn from your best service interactions
Data analysts:
Custom AI tools that sift through vast amounts of data to provide actionable insights
Product development:
AI applications that analyze market trends and customer feedback to guide innovation
HR:
AI-assisted recruitment and employee onboarding and training tools
Ready to innovate?
The AI Contract Builder is just one example of how we’re maximizing the potential of AI. We’re excited to bring this same innovative approach to your unique business challenges.
Are you ready to explore how custom AI solutions can transform your operations? Let’s talk about your business needs and how we can leverage AI to drive efficiency, consistency, and innovation across your organization.
With People Productions as your partner, you’re not just adopting new technology – you’re gaining a collaborator with hands-on experience who can help you navigate the AI landscape and apply it meaningfully to solve your most pressing business challenges.
